Castle Rock schools reprimanded for meal program bidding process

2011-05-26T19:45:00Z 2011-05-29T09:24:44Z Castle Rock schools reprimanded for meal program bidding processBy Barbara LaBoe / The Daily News Longview Daily News
May 26, 2011 7:45 pm  • 

The Castle Rock School District received a minor reprimand in its latest state audit, but school officials said they'd already found and fixed the error.

No money was misused and state officials concluded the violation was due to an oversight. Otherwise, the district received a clean bill of health in the state's examination of its records and finances. The audit, completed in February, was released May 16.

Auditors found that the district did not competitively bid some school lunch and breakfast program purchases and did not properly verify that a vendor was in good standing.

State law requires bids for any purchase more than $75,000. Over the course the 2009-10 school year the district purchased $115,000 from one vendor, violating that requirement, auditors found. And while there was no problem with the vendor's state standing, the district failed to check to see that was the case, auditors wrote.

School officials said district employees did not realize that purchases outside of a contract were subject to the bid requirement. And supervisors were not aware they needed to verify the vendor's standing with the state.

The problems were discovered by the district at the start of the current school year, Superintendent Susan Barker wrote in the district's response.

"With diminishing resources we have reduced staff to a minimal level requiring everyone to do more and to do more jobs they have not done in the past," Barker wrote. Additional training and safeguards were put into place this fall, she added.

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